Are you using this strategy for your workflows?

This video suggests a strategy for developing your workflows.

Well, why use a workflow? Let’s look at the project contents: a project is something we do once.

Processes are repetitive and projects are implemented by using processes and processes can be supported by workflows.

For example, we have project phase reviews, we have several reviews in every project we have a lot of projects we have a lot of phase reviews.

So it’s really a process: it’s a thing we do every time and if we have a good method of organizing it, then all of our projects will benefit. So in this case, we can use the process of a phase review and it will help us implement our projects.

Now, we can use cloud workflows for project processes, for example we might have a phase review process for virtual projects where the activities are in different places and the challenge is: it’s not always easy to communicate the detailed process steps to the remote location.

It’s hard to show people so what we are going to suggest is that we learn by example.

The first thing we do during the first process, we do the work, organized to phase meeting and we do it ourselves.

After the first use of the process, we have a look at the workflow that we’ve been documenting and we improve it.

Then during the second process we actually use it again, but this time we invite people to watch closely what we’re doing: maybe you will use screenshare with Skype or something like that, so that they can see what we’re doing.

This gives you a chance to test the workflow. It’s much easier to do this than it is to give somebody the workflow and ask them to test it.

And then the next time we have a phase review meeting, we use to process but we give it to the other people: we tell them to implement it and we support them.

Hopefully the next time round they do it on their own without any help.

So the basic idea is we develop the workflow, then we improve it, then we demonstrate it and then we hand it over. If we do that, we’ve got a good chance that the workflow will work properly.

So if you’re interested in any of these ideas or other project issues, please contact us.

Thanks very much.

Dr. Deasún Ó Conchúir (pronounce) is a Collaboration Consultant at Scatterwork, which supports Project Solutions for Virtual Teams.


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