Time zone Tips for Long Distance Business Relationships

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This video from Scatterwork is about time zone tips for long distance business relationships. There are many complicating factors: time zones and also cultures which we cover in a separate video.

Regarding time zones, one of the things that we can do is to set Ground Rules. For example, if we’re in Europe and we have colleagues in Asia and we have meetings in the middle of our day, it will be their evening, maybe when they are trying to go home at the end of the day. It makes sense to agree what each other’s time limits are. The same applies if you’re in the Americas and you’re dealing with Europe.

So work out what the windows of overlap are which are acceptable to all the parties and stick to them.

Another tip is to know each other’s schedules, for example people have different starting and finishing times depending where they are and the local habits.

One example is that in Spain lunch doesn’t usually start until three in the afternoon. The further north you go in Europe, the earlier it is. In Norway for example you might get your lunch at 11 o’clock and they’re actually in the same time zone. So so if we know each other’s schedules it makes it easier to match people’s comfort.

Another thing we can do is minimize the need for time overlap. If we have to share data maybe we could do this through a shared document or a wiki, so that we don’t have to be online at the same time. That means that the time that we are on line is used for things that can only be done face-to-face or at least on online together.

And that brings us to the fourth tip: get the best out of every meeting. When we have meetings online, let’s not waste them by turning up late, microphones that don’t work, chat that’s off topic and so on. It really is hard for people to get time to work together so probably time together should be respected.

So if you want to discuss these or any of your own project issues, please connect with me. I look forward to talking to you.

Dr. Deasún Ó Conchúir (pronounce) is a Collaboration Consultant at Scatterwork, which supports Project Solutions for Virtual Teams.

Email: deasun@scatterwork.com

Tel: +41 79 692 4735 Talk to me

LinkedIn: Connect with me

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