Holding Team Meetings doesn’t need to be stressful


This is another short video, this time about the stress of travel for training. We all know that training is easier when we can come together and we can share ideas. But, traveling for team meetings can be stressful and should not be overlooked. For example, we have to stand in security queues. We eat at the wrong time. We get late night taxis to hotels. And then, it also generates stress by the time it takes out of our working week. We have to make up the time when we get back to base. This is a bit like going for a swim. Maybe driving for an hour, getting there, doing half an hour of a swim and then doing an hour of a drive back. The actual amount of time on the swimming is very limited compared to the effort. So, sometimes it makes a lot of sense to think in terms of virtual workshops for virtual teams. That’s the idea I’d like to leave you with tonight. If you have any queries about that, please do get in touch. I look forward to hearing from you. Thank you.

In the modern world, the optimal solution may not be traditional face-to-face training that everybody likes and finds very effective, but virtual training. Please help us to rank our list of virtual training features: Can Virtual Training replace traditional events? (5 minute survey)

Also, if you have any queries, then please select a time to call or send a message.

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Project stress management ideas

Stressed Businessman
image: freedgitalphotos.net

Project management is always hectic so careful Stress Management can really help.  Projects require great attention to detail, regardless of how much is happening. This means that project management can be very stressful.  This can be made worse but lack of attention to detail, as even more pressure occurs when unforeseen issues need to be sorted out.

The following ideas combine the outputs of several training workshops with project managers to help Stress Management, so may give you some useful suggestions.  They may be culture-dependent, but still worth consideration in your environment.  Good luck!

 

COMMUNICATIONS for Stress Management

  • Communicate any progress to stakeholders ASAP (as soon as possible).
  • Use clear communication to align all stakeholders (this is not just “management” but everybody affected by a project).
  • Use informal meetings to clarify issues, then follow up with written confirmation.
  • Book meetings in the calendar, e.g. with Outlook, so that everybody has the same information.  Or use Doodle to poll for meeting times, including time zone corrections.
  • Definition: Expectation vs. Scope.
  • Agree a team rule to communicate delays ASAP, not just hoping that the problem will go away.
  • Restructure or reorganise a project, if the deadline is not going to be met.
  • Manage or even change expectations.
  • Support a culture of open communications.

PLANNING for Stress Management

  • Discuss your ideas, then put them on paper for communication.
  • When given a new assignment, don’t just say “yes” and start but ask questions to clarify what is requested.
  • Take the necessary time to develop your action plan.
  • Delegate but be prepared to take control when necessary.
  • Develop a solid plan and anticipate issues.
  • Be realistic with timing estimates.
  • Assess risks and implement actions for the more important ones.
  • Make and document your assumptions, then check them with the stakeholders.  This allows progress, even before getting final clarification of details.
  • Prioritise actions on the critical path.
  • Develop Team skills and team spirit.
  • Set expectations and priorities.
  • Develop a well defined scope and challenge unrealistic expectations => Well defined project plans with realistic deadlines & resource allocation  = Achievable.
  • Make decisions (avoid time waste).
  • Have Contingency Plans to deal with unexpected situations.

PERSONAL SKILLS for Stress Management

  • Don’t get panicked.
  • Stay organized.
  • Trust your team and colleagues.
  • Have a positive attitude.
  • Clearly identify reasons or sources of stress.
  • Take a break or a day off.
  • Engage in Sport.
  • Turn off email and other notifications.

In the modern world, the optimal solution may not be traditional face-to-face training that everybody likes and finds very effective, but virtual training. Please help us to rank our list of virtual training features: Can Virtual Training replace traditional events? (5 minute survey)

Also, if you have any queries, then please select a time to call or send a message.