Do scheduled meetings support effective communication, particularly of teams that are distributed globally? I would say “No, not all the time”. The key issue here is the word “scheduled”. One of the things that we can do is watch the presence indicator – these little green lights for example you get on a lot of applications to tell you if the other person’s machine is online.
Maybe they are not online but at least it looks as though they are at their desk and able to communicate. If they are, that is a good time to call. In different time zones it can be much easier to notice that somebody comes online and then just call them there and then. And the second tip is to use a cloud-based collaboration service which has video in it,because then you are all using the same system and you can click on a person’s name; it goes straight through; you can talk to them immediately.
So the conclusion is that the word “scheduled” is maybe over-used and in this type of environment, it may be better to look for opportunities to talk when the other person is obviously online. So if you want to discuss this or any of your own project issues, please connect with me.
I look forward to talking to you.
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