Do I have to join yet another team meeting?

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“Do I have to join yet another team meeting?” A short video from scatterwork.com.

Why do we have meetings? Because it is a good way of working for things like Problem Solving, Team Building and Completeness. But what do I mean by Completeness?

I mean making sure that nothing has been overlooked. It is very easy not to see the detail when we are deep in some issue or problem and the best solution is to involve others who will immediately spot what you overlooked. So this can be helped by Creative Thinking, Open Communication and Checklists, for example.

So we can get everybody’s contribution by scheduling regular team meetings to brief each other on ideas and progress, to get insights from different viewpoints and to check for completeness and to avoid rework. If a colleague identifies something that we forgot and it might save us weeks of work, then we should be very thankful that we got their inputs.

So if you want to discuss your project issues please connect with me through LinkedIn or any of the other methods, thank you.

Dr. Deasún Ó Conchúir (pronounce) is a Collaboration Consultant at Scatterwork, which supports Project Solutions for Virtual Teams.

Email: deasun@scatterwork.com

Tel: +41 79 692 4735 Talk to me

LinkedIn: Connect with me

Please share with colleagues, who also get 10% off their first booking.

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How to Develop a Communications Charter

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Why have a communications charter at all? The answer is that the scope for misunderstanding in virtual teams is large, unless communication norms are explicitly stated and agreed. This is because there is such a variety of backgrounds within a team.

So how do we do it? We set up a shared document (wiki) so that everyone can enter their constraints: I need this; I can’t talk at that time; I prefer to talk by telephone and so on, then hold a teleconference using the wiki to identify the main types of communication: reporting, problem-solving, complaining, idea sharing and so forth.

And then for each category of communication, work out the rules as bullet points.

Then pool the results, adjust them according to feedback and publish them to the written communications charter for the team.

Here is an example: “Guidelines for resolving misunderstandings”:

If possible, talk instead of writing; do not allow annoyance to build up; contact the partner by a short short message simply asking for a call. Say what you feel and the impact on you. And then ask for suggestions that would help avoid what you find difficult, and summarize your results in a note to both parties.

To discuss your project issues, please connect with me either through LinkedIn or any of the other methods. Thanks very much.

Dr. Deasún Ó Conchúir (pronounce) is a Collaboration Consultant at Scatterwork, which supports Project Solutions for Virtual Teams.

Email: deasun@scatterwork.com

Tel: +41 79 692 4735 Talk to me

LinkedIn: Connect with me

Please share with colleagues, who also get 10% off their first booking.

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